切勿以回邮件来开始新的一天

#研究分享#【切勿以回邮件来开始新的一天】据McKinsey统计,知识工作者平均每天有28%的时间用来处理邮件。正如睡眠呼吸暂停预示着一系列疾病一样,“邮件干扰”(email apnea)消耗着我们的能量,增加了我们机体的紧张度。正如Victore所言,我们似乎对紧要性和重要性失去了判断,好像现在所有事情都很紧急一样。在《管理日常生活,激活创意思维》一书中,20位专家一致认为,我们应从处理一天中最棘手的问题入手来开始新的一天,而将那些容易干扰注意力的邮件往后放一放。当然,在某些工作环境下这显得不太现实甚至不可能,但作为总的原则,适用性却很广。

【文章全文】Experts Agree, Don't Start The Day By Answering Your Email

manage-your-day-to-day-routines

There are tons of books about time-management, but increasingly I hear the topic discussed in terms of energy management. Our minds, the thinking goes, only have so much capacity for any one type of activity, so we have to build that limitation into our daily routines if we want to work effectively. Our email inbox may seem to be our highest priority, but “inbox zero” can lead to “energy zero” if you are not careful.

 

I just finished reading a new book by 99U called Manage Your Day-to-Day: Build Your Routine, Find Your Focus & Sharpen Your Creative Mind. The recurring advice across many of the 20 experts who contributed essays to the book was simple: don’t start the day by dealing with your email. Instead, the experts overwhelmingly suggest that you start with your hardest work of the day and defer the distractions of email for later.

 

In some work environments this may seem impractical, or even impossible, but the principle can be applied to any situation. In some cases, the answer may be to get to work early in order to carve out some sustained thinking time at the start of the day. For others it is just a matter of retraining yourself to not assume that the priorities of your inbox match up with your own personal goals and responsibilities.

 

We start with email is not only because we need to respond to others, some of them clients or superiors, in a timely manner, but also that re-acting is easier than pro-acting. Generally whatever is most important to do is difficult and requires skills that one uniquely possess. That is why it is your work. As much as we may revel in our individuality, expressing that individuality—especially in corporate situations—can make us feel vulnerable and exposed.

 

A report from McKinsey last year estimated that the average knowledge worker spent 28% of their workday on email. Tech consultant Linda Stone has coined the term “email apnea” (and the more general “screen apnea”) to describe the curious behavior that most of us display when reading email and other screen related tasks: we actually hold our breath. And like sleep apnea which is responsible for a host of maladies, email and screen apnea sap our energy and increase our body’s tension.

 

So beyond the suggestion to not let others shape your own priorities, starting your day with email can literally have a detrimental effect on the rest of your day. Best-selling author and founder of The Energy Project, Tony Schwartz, argues that we have to build renewal of our energy into our work day. Scott Belsky, co-founder on Behance and now VP of Community at Adobe, recommends not reaching for your smartphone in the interstices between meetings, but rather to allow for some unstructured time for your mind to both recharge and also absorb what just happened.

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Taken as a whole, the suggestions in Manage Your Day-to-Day urge us to take responsibility for our own time and energy by not letting email or other forms of reactivity blunt our focus. It is, of course, important to be responsive to other people, but as James Victore writes, “we are losing the distinction between urgent and important—now everything gets heaped in the urgent pile.” As hard as it may seem to buck the trend and not answer every message immediately, your assertion of priorities will make it easier for your co-workers to assert theirs.

 

The more people in an organization who take this approach, I think, the less superfluous emails will get sent. If you don’t assume an immediate response you will often just figure it out yourself. Voilà, one less email exchange! Taming email is a group endeavor, but it starts with you.

【文章作者】Anthony Wing Kosner

【文章来源】forbes

【文章链接】http://www.forbes.com/sites/anthonykosner/2013/07/28/experts-agree-dont-start-the-day-by-answering-your-email/


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